COUNTY OF SULLIVAN INDUSTRIAL DEVELOPMENT AGENCY
One Cablevision Center
Ferndale, New York 12734
(845) 295-2603 – telephone
(845) 295-2604 – fax
SPECIAL MEETING MINUTES
Tuesday, June 24, 2014
I. CALL TO ORDER
Chairman Steingart called to order the special meeting of the County of Sullivan Industrial Development Agency at approximately 10:06 am, held in the Legislative Committee Room at the Sullivan County Government Center, Monticello, New York.
II. ROLL CALL
Members Present- Members Absent-
Ira Steingart Sandy Shaddock
Edward Sykes Sean Rieber
Howard Siegel Suzanne Loughlin
Staff Present- Staff Absent-
Jennifer C.S. Brylinski, Exec. Director None
Jen Flad, VP Business Development
Allan C. Scott, ALSCO Management, Inc. /Consultant /IDA CEO
Walter F. Garigliano, Esq., Agency Legal Counsel
Tara Lewis, Garigliano Law Offices
Dan Hust, Sullivan County Democrat
III. NEW BUSINESS
Attorney Garigliano gave a summary of the resolution before the Board regarding the Sullivan County Community College (SCCC) and Sullivan County Community College Dormitory Corporation (SCCCDC). The resolution does three things: authorizes the IDA to mortgage its leasehold interest in the SCCCDC’s 20-acre parcel of land as security for a bond issue; authorizes the IDA to mortgage its leasehold interest to the benefit of Sterling Bank, which will lend SCCC approximately two million dollars so that SCCC can settle a dispute involving the certificates of participation issued by SCCC in 2007 for the purpose of installing energy efficiency improvements; and authorizes the extension of the lease/leaseback agreement between SCCC and IDA for twenty years. The extension will ensure that as in the past, the property will not be subject to real property taxes in the future. Mr. Siegel made a motion to approve the resolution. The resolution was seconded by Mr. Sykes, the Board voted and the resolution was unanimously approved.
Ms. Brylinski commented on the complexity of this transaction, and noted that Attorney Garigliano has put a tremendous effort into making it a success.
Ms. Brylinski began a discussion of the red meat facility. She reminded the Board that the low bidder for construction for the building shell and core, Billman Ross and Associates, came in at $230,971 for the base bid, with an alternate bid of $67,973 for concrete work. She noted that Glenn Smith has been working with Sullivan County Paving & Construction to identify change orders, and currently the site work is approximately $100,000 under budget. Once we know the final site work cost, we can better estimate the total budget remaining. Attorney Garigliano advised that the Board accept the Billman Ross base bid only. Ms. Brylinski added that this is also Glenn Smith’s opinion. Attorney Garigliano stated that this bid is roughly $41,000 more than our internal estimate of $189,000 for construction of the building shell and core. He explained that construction costs in the summer are often higher than in the winter, so the bid amount is not a surprise. He continued that we will be in a better position to assess the remaining budget for the concrete work in the future, once the other elements of the budget have fallen into place. Mr. Sykes made a motion to accept the base bid from Billman Ross and Associates, in the amount of $230,971. Mr. Siegel seconded the motion. Mr. Barbuti recused himself from the discussion because he is the Town of Liberty Supervisor and the project site is located in Liberty. The Board voted and the motion was passed with Mr. Barbuti abstaining for the reason described above.
Attorney Garigliano stated that he has received the mechanical, electrical and plumbing (MEP) plans and will review them in the coming days. Once the MEP plans are approved, the IDA will be able to bid that work. He stated that the MEP will include separate compressors for each conditioned air area, rather than a rack system compressor. This will allow the operator to move products from one part of the facility to another, in the event that a compressor goes down.
On a motion made by Mr. White and seconded by Mr. Sykes, at approximately 10:18 am the meeting was adjourned.
IDA VP, Business Development